JCSM Shareware Collection 1996 September/JCSM Shareware Collection (JCS Distribution) (September 1996).ISO/payroll_/zpay34.zip/ZP01.LZH/README.1ST

Text File | 1996-01-01 | 15KB | 372 lines

ZPAY Payroll Systems, Inc. May be reached at:

ZPAY Payroll Systems, Inc.
2526 69th Avenue South
St. Petersburg, FL 33712

VOICE:[phone]
FAX:  [phone]
Compuserve 70040,645
GEnie P.MAYER1
MCI Mail ZPAY

Technical Support is located at 1-900-88-HELP-8

***Corrections to ZPAY 3 Manual:***

On page 3-3 change last paragraph on page "Refer to Page 3-5" to
"Refer to Page 3-7".

On page 3-4 change first paragraph on page "Refer to Page 3-7" to
"Refer to Page 3-13".

On page 3-4 change second paragraph on page "Refer to Page 3-11" to
"Refer to Page 3-21".

***State Tax Files***

The state tax tables are supplied for all states. These files all use
the two letter abbreviation as the file name and STX as the file
extension. An example is CA.STX for the California state tax file. To
use these files, copy the state tax file to the filename that you are
using for your payroll work file. An example would be our sample file
is SAMPLE.STX. So if you are in California copy CA.STX to SAMPLE.STX.

***Special note for MENU program users:***

Some menu programs do not actually "change" directories and drives
when calling programs to be run.  The ZPAY 3 programs require that
you be "logged" into the directory in which the programs reside. If
you're using a menu or shell type of program to run programs on your
hard drive, you should use a batch file to run the ZPAY 3 programs
and not a direct call by your menu or shell program to ZPAY3.EXE.

A sample batch file will be shown below.  In the sample batch file
the drive that ZPAY 3 is located on is the D: drive and the directory
is \ZPAY3.  The batch file will move to the D: drive from the C: drive
and switch to the ZPAY3 directory.  It will then call ZPAY3.EXE and on
exit return to the root directory of the C: drive.

Call the following batch file ZPAY3.BAT and place it in your root
directory of your C: drive.

D:
CD\ZPAY3
ZPAY3
C:
CD\

Now have your menu or shell program call the ZPAY3.BAT file and not
the ZPAY3.EXE program.

***Original LaserJet Printer Users:***

If you're using the original LaserJet printer you will need a font Cartridge
that supports both Portrait and Landscape Roman-8 line printer fonts in the
16.66 size.

***New Bridge function***

You may now export the payroll data into an "ASCII" file or a ".WKS"
spreadsheet file for importing by other programs.

"ASCII" Bridge File:

Many General Ledger programs are capable of importing data from packages
such as ZPAY 3.  You will find a selection called BRIDGE under the
Checks sub menu in the Reports module.  This selection will create a
file and name it <date>.ASC.  The file is a comma delimited file and
contains the following information in the following order:

1. Employee number
2. Employee name
3. Employee check number
4. Date paid
5. Regular pay for period
6. Bonus pay for period
7. Commission pay for period
8. Vacation pay for period
9. Reported tips for period
10. Collected tips for period
11. Federal tax for period
12. FICA for period
13. Medicare for period
14. State tax for period
15. Local tax for period
16. SDI tax for period
17. Mis. deduction 1 for period
18. Mis. deduction 2 for period
19. Mis. deduction 3 for period
20. Mis. deduction 4 for period
21. Mis. deduction 5 for period
22. Mis. deduction 6 for period
23. Net pay for period

One General Ledger program that supports the BRIDGE file is CheckMate
Plus version 1.02.  Information on this program can be obtained from:

Custom Technologies
P.O. Box 62118
Colorado Springs, CO 80962-2118

[phone]

If you use Quicken and want to convert the BRIDGE data from ZPAY 3 for
use with Quicken, the Public (software) Library has a utility.  They will
sell a copy of the program for $5.00 which will cover the cost of the
disk and postage.  If you want to order on the phone with a MasterCard
or Visa, the charge is $9.00.  Ask for the ZPAY 3 to Quicken conversion
utility.

The Public (software) Library
Post Office Box 35705
Houston, TX 77235-5705

[phone]

".WKS" Bridge File:

If you select the .WKS format for the bridge file, the data may be used
by your spreadsheet programs.  Some of the well known spreadsheet
programs are Lotus 123, SuperCalc and As-Easy-As.  The file conversion
routines were provided to ZPAY by TRIUS, Inc., the makers of As-Easy-As
which is a great spreadsheet program with a fantastic price.  If you do
not have a spreadsheet program and are interested you are invited to
contact the following for information:

Product: As-Easy-As Spreadsheet - $50.00 plus $5.00 S&H

TRIUS, Inc.
231 Sutton Street
Suite 2D-3
North Andover, MA  01845

[phone]

***Special Note For Backup/Restore***

You must have the full drive and path name as your work file in order
for the RESTORE function to copy your files into the proper directory.
If you just have your work filename assigned without the full path,
the files will be restored to your root directory.  The work file name
is displayed just above the menu bar in each section of ZPAY 3.
ZPAY 3 does not create directories, remember this when assigning the
file name, only use existing directories for your files.

***Special Note For Changing Printer Port***

You can now change the output port that prints the ZPAY 3 reports. In the
main menu under Utilities is a sub selection Printer Port.  This will
allow you to select LPT1, LPT2 or LPT3 as your output device.  This
selection should be made for each "payroll file" that you are using. The
data is held in the printer data file for each company.

***Alignment of W2 forms on LaserJet printers***

There is a special option to change the top & left margins when printing W2
forms with the LaserJet printer.  It is important that the printing is not
in the red area on the forms.  The top margin default is 270 decipoints
and the left margin column 3.  Both may be adjusted just before printing in
the printer defaults window that pops up just prior to printing the forms.

***NEW Nontaxable Deduction for 401k Plans and such***

In the employee edit screen for deductions, you may now assign deduction
number one as a 401k plan or other such plans that are reportable in box 17
of the W2 form.  If you enter a character in the W2 form box such as a "D"
as used by the 401k plan, the yearly total for deduction one will print in
box 17 of the W2 form.  The way you answer the series of "tax exempt"
questions, determines the way the gross wages will be reported on the W2's
as well as the quarterly tax report, the month, quarter and year reports
for wages subject to figures.  In order to print the "check mark" on the
W2 forms you must also select the Pension and Deferred fields.

You may also have this deduction as a percentage of the gross wages or a
flat dollar amount.  If you answer "Y" to the question "Percentage of Gross"
you should put a percentage in the Employees edit screen under the constant
for deduction one.  If you answered "N", this figure should be entered as a
dollar amount in the constant field.

Deduction number 2 can also be used as a nontaxable deduction.  This is
used for nontaxable deductions that do not require reporting on the W2.

You should consult with a tax lawyer or knowledgeable CPA in setting up any
nontaxable plans to find out what the tax requirements are for the different
plans.

***Using checks other than the recommended checks for ZPAY 3***

Many have asked if they could use another standard check with the bottom for
the details rather than the checks we designed ZPAY 3 around.  We have added
an option for printing on checks with the plain bottom as well as the
standard 1013 checks that ZPAY 3 uses.  The area format is the same as the
1013 checks except that the top and bottom have been reversed in printing
position.  We still recommend the 1013 checks for best appearance.

***SDI Tax "name" Changing***

Since all states don't use the SDI tax and we've had requests to allow the
user to change the name of this tax on the reports and screens, the feature
has been added.  You can change the three character designation from SDI to
any three letter designation you'd like.  Note:  This deduction appears in
block 18 of the W2 form.

***941 Form Quarterly Report***

The 941 worksheet report is a sub-menu selection from the Quarter menu
selection in the reports module.

The new 941 form worksheet report in the Quarterly Reports menu requires
some explanation.

This report uses data that is written to disk when you perform the
payrolls during a quarter.

The Prepare function while entering payroll data checks to see if
the file <filename>.941 exists on the first payroll of a new quarter.
If it does, ZPAY 3 deletes the old file and starts you off fresh.

The Post routine now besides posting the payroll to the MTD, QTD and
YTD figures also writes the data to the <filename>.941 file.  The format
of the file is:

01/01/92
     0.00
     0.00
     0.00
     0.00
     0.00
     0.00
     0.00
<repeated then for each payroll run in a quarter>

These lines explained:

1. The date of the payroll.
2. Gross wages subject to federal tax.
3. Federal tax withheld.
4. Gross wages subject to FICA wages.
5. Gross wages subject to FICA tips.
6. Gross wages subject to Medicare wages.
7. FICA and Medicare withheld times 2 (what you have paid).
8. FICA, Medicare & Federal total (what you have paid).

As long as you have all of the quarters payrolls run through the system,
and you did not change any payroll information by editing the employee
files, this will create the proper 941 form information.

If you had to edit or change payroll data by editing employee figures,
you would have to edit the appropriate payroll in the <filename>.941 file.
This file is an ASCII file and can be edited using a text editor.

On the report if there is a figure besides zero for Box number 9, you
should also print on your 941 form the small note that follows that
figure on our worksheet.  This should be printed in the border next to
the Box 9 figure.

***Payroll History File***

This report *REQUIRES* that you have a wide carriage printer or a LaserJet
or compatible printer.

The reports menu selection from the main menu now has two sub-menu selections.
One is Reports which takes you to the reports module and the other is
History.  The History selection will allow you to print payroll information
of past payrolls.  This new item requires some explanation.

Because tracking of all payroll information in a history file will require
added disk space, we've made this function an option.  To turn the option
on, enter the employer edit screens in the edit module.  On page one, there
is a question at the bottom of the screen.  "Do you want ZPAY 3 to keep a
history file?"  If you do, enter a "Y" as your response.

If you don't want to keep a history file, you can free up some disk space
by deleting the file ZHISTORY.EXE in the ZPAY 3 directory.  Only do this
if you elect not to use this feature.

The History file is updated each time you run the payroll and Post routine.
This is in the Pay module after entering the Prepare and Enter selections.
If you did not answer "Y" in the screen mentioned above, this file will not
be created and/or updated.  Three files are created:

<filename>.HST
<filename>.HXN
<filename>.HXC

The <filename> being the name of the "work file" that you are using for
ZPAY 3.

When you use the end of year "REWORK" routine, this file will be deleted
and you will start fresh on the new year payroll.

Printing the reports is by selecting the History sub-menu selection from
the Reports menu selection of the main menu.

You will be asked if you want the print order sorted by code or name. This
is the same as all of the other reports.  Depending on if you selected
code or name, the next screens appearance will differ. If you selected
code, you can limit the selection to one employee by entering that employees
code number.  If you selected by name and wanted a report for only a single
employee, you would enter his/her last name and first name exactly as it
is in the database.  An example would be ZPAY 3's author's name: MAYER for
the last name and PAUL J. for the first.  To print all employees, leave the
name or code empty.

Next is the dates that you want this report for.  There is a start printing
with and end printing with entry.  Note that we require you to enter the
dates as year, month and date in the format YY/MM/DD.  This is very important
in order for the selection of records to be made for the report.

***Tax Tables For Oklahoma***

Oklahoma is one of those states that does not compute under our normal
state tax table structure.  Just like California, we've made the last
screen in the edit routines special to Oklahoma.  Once you've entered OK
as the state abbreviation, the edit screen will be turned on.  The
information for this screen is found in the Oklahoma tax booklet.

***Tax Tables for Missouri***

We have coded the maximum $5000 limit on the Federal Tax deduction
for figuring the state tax.


***Tax Tables for Arizona***

As each employee is allowed to select their own percentage for withholding
and the state does not allow for "additional withholding" and our present
structure did not allow handling this we made some internal changed.

The Employee's Edit Page that has the "Additional State Withholding" will
be used to enter the employees selected percentage. Enter the percent rate
that the particular employee has selected into the "Additional State
Withholding" field. Our software will then tax that employee using that
rate.


***Magnetic Media and Laser Forms Printing***

Print your W2 Forms on blank paper in your laser printers.

ZPAY 3 now has an export feature for exporting the data for the W2 Forms
and the 1099-MISC Forms to be imported by an optional Laser Form and
Magnetic Media reporting package.

There are two files written to your ZPAY3 directory for each selection:

For the W2 Forms...

W2FORM.INF - A file describing the format of the export file.
W2FORM.ASC - An ASCII comma delimited file used by the import feature
             of the Laser Form/Magnetic Media package.

For the 1099-MISC Forms...

1099.INF   - A file describing the format of the export file.
1099.ASC   - An ASCII comma delimited file used by the import feature
             of the Laser Form/Magnetic Media package.


Contact us for information and pricing on this package.